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Reimbursement of travel costs

1. Introduction and content on this page

On this page you will find information on how to get reimbursed for travel costs to be covered by SDU.

The information is divided into three sections, depending on your situation:

  • 2. Information for Visitors from abroad with travel expenses, but without a Danish cpr-number (social security number) and a NemKonto.
  • 3. Information for persons with a Danish cpr-number (Danish social security number) and a NemKonto, but who are not employed by SDU.
  • 4. Information for employees at SDU with NemKonto.

 

2. Information for visitors from abroad with travel expenses, but without a Danish cpr-nummer (social security number) and a NemKonto

These individuals must use a PDF form to provide information about travel costs to be reimbursed by SDU.

The PDF form will be sent by email to the traveler by the contact person at SDU.

After completion, the PDF form must be returned to the contact person at SDU.

Unless otherwise stated, please address questions to your SDU contact person.

 

3. Information for persons with a Danisch cpr-number (social security number) and a NemKonto, but who are not employed by SDU

3.1. Introduction

All external travelers with a NemKonto must use the it-system zExpense for settlement of travel expenses and single purchases.

3.2. Access to zExpense and guidance

Before you can access zExpense you need to get an account. Please fill out the registration form (the link will be established as soon as possible) and e-mail it to your contact person at SDU.

Once created, you will receive a system generated password. Please check your junk mail, if you cannot find the e-mail.

As a non-employee you have too type zexpense.dk in your browser. Sometimes there can be problems using a specific browser. Try using a different browser instead.

3.3. Instructions

In the instructions below, you will find help on how to sign in to zExpense and how to create settlements and single purchases:

3.4 Questions
Unless otherwise stated, please address questions to your SDU contact person.

 

4. Information for employees at SDU with a NemKonto

4.1. Access to zExpense for employees at SDU
As, an employee at SDU you get access to zExpense by typing sdu.dk/rejser or sdu.dk/zexpense in your browser.
SDU uses single sign-on so it will give you direct access into the system if you have been granted the necessary rights to SDU's it systems.

4.2. Guidance

On SDU's intranet sdunet.dk you will find guides about the use of zExpense aimed at SDU employees.

Last Updated 04.06.2024