The secretariat of each department carries out the following administrative tasks concerning the PhD student's employment:
- Announcement of vacant PhD-positions and administration of the employment process
- Advise and help the PhD-students with the enrolment application
- Registers maternity/paternity leave and illness
- Handling the process of long-term sickness with HR and the municipality
- Plan the annual MUS for PhD-students
- Plan and advice the PhD-students about vacation, leave of absence etc.
- Handling of reduced working hours and prolongations of the employment
- Plan the teaching for the PhD-students
- Administration of the PhD working hours (840 hours)
- Advice the PhDs about application processes concerning courses, environmental change, knowledge dissemination etc.
- Introductory meeting with new PhD students
- Department introduction of new PhD student
- Course enrolment and organization (not approval of courses/course activities).
- Support and guidance to the PhD students
- Practical arrangements in connection with establishment of the assessment committee, planning of the defense including accommodation and transportation for the committee members, reservation of room and announcement of the defense
- Plan and run Department PhD-meetings every 2nd month with relevant topics concerning the PhD-program
- Introduce to, advice about and help with local PhD account