Subsidy for PhD courses

The Graduate School can not cover expenses regarding participation in Open Market courses.

Find more information about Open Market here.

Find Open Market courses here.

Please note: 

This applies to all courses under the Open Market agreement (Courses provided by the Graduate School of Health, SDU is considered Open Market Courses)

Courses provided by other SDU Faculties, SDU Departments or The Central Administration at SDU (incl. medarbejderkurser) is not part of the Open Market Agreement and is considered as external courses. 

You can only apply for one subsidy for one course outside of the open marked agreement during your enrolment. 

You can apply for up to 10,000 DKK to cover course fee, travel and/or accommodation. 

Please note - Subsidies can not be given retrospectively, and you can therefore not apply for a subsidy if the course has already started or has been completed.

Please be aware that we do not cover:

• participation in conferences or symposiums
• meals and daily allowance
• transportation in own car

To apply for a subsidy to an external course, please fill out and application send and send it to phd@health.sdu.dk.

Please note - Subsidies can not be given retrospectively, and you can therefore not apply for a subsidy if the course has already started or has been completed.

Find the application here

Please submit your application in due time. If the application is received later than one week before the course starts, we cannot guarantee that you can receive the subsidy.

Please note that we need the course description as a Pdf attached to the e-mail and not a link!

Even if your project is based outside of Denmark, you are still required to participate in the two mandatory PhD courses:

• Introduction to health research
• Responsible conduct of research.

If you conduct your project outside of Denmark for more than 6 consecutive months, you can apply for additional subsidy for participation in PhD courses. (Please note that that you can only apply for external courses once and with a maximum of DKK 10.000)

For each 6 consecutive months you are located outside of Denmark, you can apply for a subsidy of up to DKK 10,000 to cover participation in PhD courses:

During your enrolment, you can apply for maximum 3 * 10,000 DKK to participate in Phd courses (The rule about 1 external courses, also applies here).

The subsidy can fully or partially cover expenses related to course fee, travel with public transportation between your project location and the course location and hotel accommodation.

Before travel:

• Train tickets within Denmark, please use DSB - buy them yourself and use zExpense to be reimbursed
• Please order your plane tickets and/or foreign train tickets through CWT (https://help.mycwt.com/en/) - Please note that you need to have a CWT-profile to be able to order. In order to get a profile, please contact your SDU department, who can also answer any questions regarding CWT
• Hotels abroad: use CWT, please note that according to SDU policy, you need to pay hotels abroad in advance (you can get reimbursed through zExpense when you return to Denmark), the rest of your bookings must be invoiced to your department’s EAN-number. Note that there is a maximum of 1000 DKK pr night for hotels that can be reimbursed.
• Hotels in Denmark: please contact hotel@sdu.dk for aid in booking
• IMPORTANT!: Ask that all invoices have the FU-number (from you subsidy letter) written on them
• Ask for the tickets to be sent directly to your own work address.

After travel (reimbursement)

• Please settle your travel account as soon as possible after your return, no later than 8 days, by using zExpense (sdu.dk/Rejser) – please ask your SDU department secretary if you need help with the system.
• Please add the FU-number, attach scans of the original documents/receipts and a copy of this subsidy letter.
• Please make sure to use Omkostningssted 19000 and omk godkender Helle Normann Petersen.

Before travel

• Train tickets within Denmark, please use DSB - buy them yourself and use zExpense to be reimbursed
• Plane tickets and/or foreign train tickets: Please buy them yourself and get reimbursed through zExpense, note that tickets must be standard class to be reimbursed.
• Hotels abroad: Please book them yourself and get reimbursed through zExpense. Note that there is a maximum of 1000 DKK pr night that can be reimbursed
•  Hotels in Denmark: please contact hotel@sdu.dk for aid in booking
•  IMPORTANT!: Ask that all invoices have the FU-number (from you subsidy letter) written on them
•  Ask for the tickets to be sent directly to your own work address.

After travel (reimbursement)

• Please settle your travel account as soon as possible after your return, no later than 8 days, by using zExpense (sdu.dk/Rejser)
• If you have access to a Danish NEM-konto please fill in the form, Oprettelsesskema for eksterne. When you scan the QR-code below and log in with "MitID", you are automatically transferred to SDU's safe  mailing system and from here you send the form. Within a few days you will receive an e-mail from SDU with your log-in information to Zexpense.

  

• Please log-in to the system and fill in the relevant information; please add the FU-number, attach scans of the original documents/receipts and a copy of your subsidy letter.

• Please make sure to use Omkostningssted 19000 and godkender Tina Ludvig-Nymark.